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School Libraries and Information Literacy FAQs

Websites - downloading SCIS records

Why add websites to the library catalogue?

In the current digital learning and information environment, a balanced collection includes:
•     access to information in online and multimedia formats
•     support for using online and digital information.
Providing ready access to a range of resources, including those freely available on the web, ensures an engaging, contemporary collection.

The OASIS Web Enquiry browser allows easy, clickable access to online resources through My library in the portal for teachers and students. When SCIS records for online resources are added to the catalogue, users undertaking a search for information will quickly see options for both online and other physical resources, such as books, in order to select the most relevant for their needs.

How do I quickly select quality websites to download from SCISWeb?

Just as other resources are carefully selected using appropriate criteria, based on their curriculum support for units of work, and appropriateness for enriching literacy and reading programs, so too are websites and other online resources.

Options for easy selection include:

•   SCIS number files for the Links4Learning now live in My library
o   the L4L SCIS order files are available at <www.curriculumsupport.education.nsw.gov.au/schoollibraries/index.htm>
o   simply open the relevant document and copy and paste the SCIS numbers into the Create orders box in SCISWeb
o   Links4Learning websites are approved by Web Filter for their Stage

•   Reviews of websites and digital resources in Scan
o   websites reviewed in Scan are approved by Web Filter for use by Stages mentioned in the review
o   all online resource reviews now include a scannable SCIS number barcode
o   simply scan the barcode for selected resources directly into the Create orders box in SCISWeb, ensuring a new line for each SCIS number, and then continue to Process order

•   Search the Resource reviews database (at www.schools.nsw.edu.au/resourcereviews/) for sites and simply copy and paste the SCIS number of sites you wish to select into the Create orders box in SCISWeb.

•   Use the Special orders for websites reviewed in Scan, available under the Create orders box in SCISWeb

•   Use the monthly website lists for recently catalogued websites from the menu on the SCISWeb welcome page (at http://scis.curriculum.edu.au/scisweb)

Having two browsers open, one for the Create orders page, and the other for either the Resource reviews database or SCIS OPAC, makes it easy to cut and paste SCIS numbers for selected sites into Create orders. This process is described in SCISWeb handy hints in Connections number 49 (at www1.curriculum.edu.au/scis/connections/cnetw04/49handy.htm)

How are website records downloaded from SCISWeb? What about barcodes and accession numbers?

Website records are downloaded from SCIS in the same way as records for other resources without ISBNs. The SCIS number is used as the order number in Create orders.

Processing SCIS orders for websites
•   It is essential that a separate order be sent for websites and a separate batch downloaded. This allows management tasks to be simplified.
•   OASIS Library requires a barcode for each record and so it is recommended that a unique sequence of barcodes be given to websites.
•   Ensure that you are familiar with the next barcode to allocate then overwrite it (making a note of the current barcode and accession number that is in each field) with a unique website barcode e.g. W00001. (You do not need a physical sticker nor do you need to produce a register with barcode stickers listed with the corresponding URL.)
•   Once you have finished uploading the website order to OASIS Library, note the next website barcode to allocate in <B1 C1>.
•   Then reset your barcode allocation ready for your next <R>esources upload to OASIS Library.
•   There is no need for an accession number; you can blank this out (by pressing Enter) on the individual record when you download the SCIS records.
•   Location should be given as WEB so that the item isn’t initialised during Stocktake. The resource loan category should indicate not for loan.

Downloading instruction sheet

Click on the link provided to view and copy the School Libraries and Information Literacy document Downloading websites from SCIS for My library.

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