School Libraries and Information Literacy FAQs

Calendar

How do I enter the holidays on the calendar?

After generating the calendar in <B2-F1>

S>chool days and <B.<W>EEKENDS< B>are automatically inserted
H>olidays must be inserted
Choose <H>olidays
Enter the dates from-------- to-------- for all holidays you require. Where there is a single day holiday, also include that (e.g. Staff Development Day, Athletics Carnivals)
Press <Esc> when finished. The letter H will appear next to holidays.

How do I purge the calendar?

There are several checks to be made before purging past calendar years. Purging past calendar years will remove any information associated with that year. This includes any outstanding loans or orders.

Before purging:

Run the Loans by Return Date Report <B2-M4> for the Year(s) you wish to purge
Manually return each item in <B2-E2>
In <B1-D1> General Resources, <F>ind each title; select <C>opies and <E>dit the copy details
Type <M>issing in the Missing-Disposed field
Insert the missing date – type in the due date as per the Loans by Return Date report
In the Comments field, type a notation eg “Book not returned from class loan”
Run the Late Orders report <B3-I1>
In <B3-C1> Cancel orders - enter 0 (zero) in the receive field.

Purging

Once you have established that there is no data linked to the past year(s), it is safe to proceed to purging
Nominate the year to be removed from the database. The previous year is the default, but it can be overtyped
<C>onfirm the year to be purged
The operation will proceed and all information associated with the calendar year purged will be removed.

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