School Libraries and Information Literacy FAQs

Borrowers

How do I do an automated refresh of students?

The following steps must be carried out by selecting OASIS Library (or in the case of Adlib systems, OASIS Adlib). Only one workstation to be on while completing the refresh option:

Select <B1>Management from the main OASIS menu.
Select <C1> Parameters
Select <C>irc System Parameters
Check that the option “Student-Staff Module Available (Y-N)?” is set to “Y” for Yes, <Enter>; then press <B.<ESC>< B>until the Parameters options are displayed
Select <B>arcode System Parameters and check that the next Borrower Barcode to allocate is correct. (If unsure <QU> back to the main OASIS menu
Select B4 Reports Utilities
Select A1 Borrower List by Barcode, select <A>ll, select <P>rint, arrow to SCREEN and press <Enter>
Press the <End> key to go to the end of the file and note the last barcode allocated.
Process a <B4-N1> rebuild and do a <K1> Data backup
Select <B4> Library Reports and Utilities.
Select <R3> Refresh students. The operator will be prompted for the borrower loan category. Type the borrower code for Students and press <Enter>
The operator will be offered the next barcode to be allocated to new students
At the prompt: “Remove students who have left and have no current loans [Y-N]?” Select <Y>es
At the prompt: “Refresh data from Admin [Y-N]?” Select <Y>es(If adlib system, option will show as Adlib)
At the prompt: “Do you have Next Disk [Y-N]?” Select <N>o.
To print list of students added in the Refresh process select <B4> Reports Utilities <A1> Borrower List by Barcode.
Select <S>elect
In the from field enter the Barcode that was entered as first barcode to allocate in Refresh and in the to field enter a barcode outside the range nominated e.g. ZZZZZZ.
Select <P>rint and press <Enter> on the relevant printer.
<QU> to main menu.
Select <B2> Circulation <A1> Borrower Details and examine the records of the new borrowers to ensure they are correct.
<QU>

How do I deal with blank borrowers in B2 A1 Borrower Details?

Blank borrowers always appear at the beginning of the borrower file. They have a barcode number but no name or family details.

They should be deleted as soon as they appear. However, if they have loans against them, the loans must be returned first.
To do this select loans from the option bar. This will list the loans and details should be noted. <ESC>
Select <B2-E1>. Type in the resource barcodes for each loan to return them.
Once the items are returned the blank borrower can be deleted in <B2-E1>.
Repeat the process for all blank borrowers. It is essential to follow these deletions with a <B4-N1> Rebuild.

NB If you use Remote Circulation you will have a borrower in <b2-A1> with the barcode *B0000. This barcode must not be deleted unless you no longer intend to use Remote Circulation.

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