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NSW Department of Education and Communities

Curriculum support for NSW Public Schools

Use of private motor vehicles by parents and staff to transport students to Departmental activities

The transporting of students in the private motor vehicles of parents or staff should only occur in those circumstances where there is no feasible option available to provide alternative transportation.

If students are required to attend Departmental activities away from the school and use of a private motor vehicle is the only transport option, parents or staff may provide transport to and from the activity subject to the following conditions:

  • The driver must be licensed.
  • The motor vehicle must be registered.
  • Current driver’s licence and car registration details must be sighted by the principal prior to giving permission for students to be transported in the vehicle.
  • Written permission from the parent(s) of the student(s) being transported is obtained.
  • The number of passengers in the vehicle must not exceed the number of seat belts or in the case of larger vehicles, the number of passengers that the vehicle may be licensed to carry.
  • The driver is responsible for all passengers being properly restrained in a seatbelt or approved child restraint.
  • The driver must conform to NSW road rules at all times.
  • All drivers transporting students in private motor vehicles must have completed a Prohibited Employment Declaration prior to the activity.

Comprehensive vehicle insurance is not required. However, if staff use their private motor vehicle on a regular basis for transporting students on Departmental activities and the car is insured for private use only, it is suggested that confirmation be obtained from the insurance company that the vehicle will be covered in the event of an accident.

Parents and staff transporting students by private motor vehicle should always adopt relevant common sense strategies to minimise the risk of child protection issues being raised. Examples of these strategies include another adult being present, other students being present, having students sit in the rear of the vehicle and advising the principal of their travel arrangements.



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